Linked to a document scanner, fileSMART scans all of your incoming documents and adds them to your electronic filing queue. fileSMART has inbuilt ‘smarts’ that talks to your strata software and gives you a pick list of your strata properties and document types to make filing the document under a central location a fast, accurate and labour saving event.

As well as incoming mail documents, documents generated electronically inside your business can also be filed without printing by fileSMART. Insurance documents, creditor payments, general correspondence, lot owner updates can all be stored under an owners corporation or individual lots. Simply print to the archive printer and you will be prompted on the document type and the location to file the document. Once stored in your electronic document management system, documents can be searched, retrieved, reviewed, printed, or sent whenever you need them.

No more filing cabinets for current files and archive boxes for old documents. fileSMART stores all of your documents in one central place which is easy to access and is available from multiple locations, including remotely. fileSMART is fully expandable storage taking up virtually no space and securely backed up for peace of mind.

Looking for a document? No more searching in cabinets for files and documents. fileSMART stores all your documents in one place. They can be accessed in a few clicks from any computer with fileSMART installed, even from out of the office if you have remote network access. Never be more than a few clicks from any documents that you need.

A direct cost saving offered by fileSMART comes from its ability to send documents anywhere in a few clicks. You no longer have to search for documents in cabinets, photocopy and then send them by post to your clients. AGM reports, levy notices, leases, certificates of titles, in fact any document stored can be retrieved and transmitted by email in just a few clicks.

Documents on Portals

This feature makes it possible for property owners and tenants to access specific documents that are stored in fileSMART directly from the Owner & Tenant Portals of REST Professional. Provide a superior service to your property owners and reduce the number of inbound calls to your office by providing access to statements, reports and other documents related to their property on demand.

STRATA Master Document Management Integration

This feature seamlessly integrates STRATA Master to use fileSMART for storage and retrieval of documents. Now you only have to look in one place to find all of your documents, and significantly improve the productivity of retrieving documents generated out of STRATA Master.

Document Types Extended

fileSMART Version 4.6 extends the document types that can be imported to include .docx and .pptx. In fact you can now import any document type you wish to store.